Planning an event can be a lot of work, but if you fail to plan the event properly, you can soon find your special day becoming a nightmare. No matter what your expertise level is, here are seven common planning mistakes that most people make that you should avoid:
If you’re going to be holding an event with hundreds of people, are you going to have some sort of insurance for the event? If you fail to have insurance, you could be setting yourself up with disaster. Always make sure that you have some sort of insurance to protect yourself from lawsuits.
Too Much Trust In People
If you’re going to run a popular event, then there’s a good chance that you’re going to have to hire other people. Remember that everybody that’s going to work for you won’t always live up to their word. This is why it’s so important to keep tabs on everyone and always make sure that they are on pace.
Relying On Everyone
Don’t rely on everyone to do to the work for you! Instead, make sure that you have an active voice. While you will need others to be there, don’t rely on everyone 100%. What you may find out is that the day of the event, there are some things missing and there won’t be anything that you can do about it.
Communication is so important when planning takes place. While you don’t want to text someone once a day every day for 10 weeks, it’s important to see where people are coming up to that important day. Whether it’s a quick text, email or phone call, just make sure that you know where every single person stands at a given moment.
Can’t Say No
If you find yourself to be a pushover, it’s time to stop now! If people are recommending things that you don’t like, it’s time to say no. Don’t just settle for things that don’t make sense. This can add to your budget and what you may find is that these necessities weren’t necessary in the first place. If you’re working with other companies, remember that they are in it to make more money.
Not Tracking Properly
No matter how big the event is, make sure that you keep track of everything that is going on. It’s highly recommended that you keep a checklist with everything that is going on with contact information next to it. Mark down when you followed up last and also make sure that you have everything necessary to complete the event.
If you don’t have experience starting an event, don’t be shy when asking for help. While you can still get the event up and running, there may be some things that you’re forgetting about. It never hurts to get a second opinion before the event even starts. – EventChecklist.net