I believe that things shouldn’t be that really hard and there are a lot of simple ways on how we could prevent these problems to occur. It’s true that we can’t avoid problems to occur but it would sure be prevented if we have a clear plan to follow. Planning is about making everything in order despite of what could happen.
To explain further I made a short list of things you should consider to have a successful live events and webcasts.
Identify your Target Client Needs – As an event producer you should be able to reach out with your target client. Try to figure out what are the main needs or things that your client wants to have, set a meeting with your client so you could easily get ideas on what they expect with the events you were preparing. This will help you come up with a concrete plan on what to do so as not to waste time during the planning stage.
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Have That Plan Ready – Be prepare, know your objectives and how you will be able to achieve them. Set a plan and start working on it. One of the things that I find very helpful during the planning stage is by using Event Templates that is designed with your event planning needs. Preparation is very important for LIVE Events and one of the things you should readily prepare for are the equipments that would be use during the event. This should be included as one of the top priority in the list aside from the venue for your event.
Build That A-List Team – Event Planning is not an individual game plan, it is compose of different individuals with different task and for you to be assure the best of your objective you should learn how to build a team that you could depend on. In search for people to be part of the team I suggest you look for people that you could rely or for individuals that you were sure to do their job not just for the sake they are fit for the job but base from their capability of making the job successful.
Plan B – If Plan A fails you should have your Plan B ready. Anything can happen with a live event that is why it is important for you to have a back-up plan just in case Plan A fails. In a live event set up it is very important to make sure that you have the necessary back-up equipments such as microphones, generators, extra computer/laptops etc. Having these on your checklist will sure save your time.
It’s not that easy to organize live events, there are no second takes no time outs etc. When you roll the tape there’s no way stopping it. This may sound more of a difficult task rather making things a lot easier but what I suggest to you during these situations is to stay calm and everything will be fine. As a leader you must show to your team that you are confident enough that your event will going to be a success.