Event Planning Blueprint

When your business decides to rent a meeting room, one of the hardest choices to make is choosing the venue. For example, should you book a conference centre, have it at a restaurant, or just use your office? How about renting a meeting room at a hotel? Here are five reasons why you should consider it.

Convenience


There are many great places that you can host your business meeting or event, each with their own charm and character. But at the end of the day, a large part of your success will depend on the number of attendees, and if you choose to rent a location that’s impractical to get to, the audience might never show up.

Hotels can be the perfect location for your next event because most of them are so easy to get to. Typically, hotels are located on main roads and near highways, which makes them very easy to access locally. And if you’re hosting an event for an international audience, you can often find hotels with meeting space very close to airports, train stations, and bus terminals.

Meeting Room

Accommodation

If you host a meeting at your office, or even at a banquet hall, everyone has to make their way home when the event has wrapped up. This often isn’t an issue if the audience is based in your local area, but if you are hosting an international audience, then they’re likely going to head back to their hotel room.

However, if you rent a hotel meeting room, the accommodation is literally in the same building. Especially if the hotel is near an airport or major highway, none of your traveling guest will have to worry about running in to trouble either getting to your event or finding their way back when it’s over.

Flexibility

You can run into a problem when the event space you have is either too small for the audience, making for a cramped and uncomfortable atmosphere, or far too big, which, while certainly not cramped, can be equally uncomfortable.

A great thing about hotel meeting space is that you often have the option to choose from a variety of room sizes. This can include mid-sized boardrooms or entire banquet halls depending on if you are planning a small meeting or a massive exhibition.

Fully Equipped

Needless to say, there is a lot of work that needs to be done in preparation for an event. Not only do you need the venue, you also need the parking, seating, and production equipment. Renting a facility that isn’t built specifically for meetings and events can result in a very long list of things to keep in mind, and the potential issues that come with them as well.

Meeting facilities provided by hotels will often have every single one of these bases covered. Not only do you get the venue, but you won’t have to worry about any of the additional concerns. When a hotel has a dedicated space for these types of events, it’s their goal to provide a fully-featured service so that businesses and organizations are lining up for bookings.

Nobody Goes Hungry

Once you have the venue, parking, production, and attendees, you’re going to need to take care of one more thing – the food! Of course, you can arrange catering or a few pizzas to your office, or host your event at a restaurant, but how do you make that work when you have a large number of attendees?

Once again, hosting your meeting at a hotel can help alleviate these concerns, since it will either be covered as part of the booking package, or it can be arranged afterwards. Another benefit is that if you’re looking for a casual after-hours conversation, you can simply have it at the hotel restaurant.

Author Bio

SilverBirch Hotels & Resorts offers over 20 locations where you can find conference facilities and meeting rooms for rent in Canada.

Photo Credit: ToastyKen