Event Planning Blueprint

Whether planning a small get-together or a large party, it’s important to lay out the most important details to ensure a successful gathering that is plenty of fun without unnecessary stress. Between the beverages to the seating, there are a number of things to consider and with that let us start doing the list.

1. Estimate the Head Count


While it can be impossible to know exactly how many people will attend your party especially with guest that forget to RSVP or opt for bringing friends to the gathering, it would be ideal to make your estimate by checking the number of people who haven’t confirmed with your RSVP. Having an idea of the amount of people arriving will make it easier to know how much food to purchase, as well as how much seating to provide at the venue or location.

Party Planning

2. Create a Menu

By creating a versatile menu that includes finger foods and delicious beverages, it will make it easier to keep guests busy during the party. If alcoholic beverages are served, make it a point to still have non-alcoholic beverages like fruit punch, soda, and sparkling water.

3. Provide Entertainment

Guests come to be entertained at parties, wanting more than to just make small talk with others at the location. Hire a DJ that can emcee for a few hours, or create a classic playlist with hits that everyone is familiar with and can enjoy. Don’t be afraid to rent a dance floor or create a space for people.

For a smaller crowd, provide party games, which include karaoke, Rock Band, and Dance Dance Revolution. A photo booth can also be provided, making it fun for guests to take home personal photos as a keepsake.

4. Provide Ample Seating

Rent plastic chairs for the area to make it easy for guests to sit down whether enjoying a bite to eat or catching up with an old friend. Make sure there is more seating than the number of guests, and bring out a few couches for a fun lounge area next to the food.

Bleacher rentals are ideal for larger gatherings, providing comfortable seating for dozens of guests in a small amount of space, both indoors and outdoors.

5. Stick to a Theme

A specific theme will complete any party, making it feel more celebratory and formal, whether including bright colored balloons or settling on an ’80s theme. Inform guest about the theme especially when your theme require a certain type of attire.

Final Thoughts

Having a successful party is easy if you follow your own plan and stay organized. Just like purchasing items that will be use during the event a week in advance ensures that even your party planner will have a bit of time enjoying the event.

Author Bio

Brionna Kennedy is native to the Pacific Northwest, growing up in Washington, then moving down to Oregon for college. She enjoys writing on fashion and business, but any subject will do, she loves to learn about new topics. When she isn’t writing, she lives for the outdoors. Oregon has been the perfect setting to indulge her love of kayaking, rock climbing, and hiking.

Photo Credit: philipp daun