Event Planning Blueprint

Business conferences provide a useful functional businesses of all sizes. By gathering everyone in one place, these conferences allow businesses to assess the year’s progress and think of new ideas for proceeding forward. In addition, they allow leaders to motivate employees and set the stage for a better year. Some business, however, choose to use their own facilities in the hopes to save money. Here are a few reasons why it might be wise to choose an off-site location instead.

Give everyone a mental break

Research consistently shows that someone’s location has an effect on his or her mindset. Employees become used to the environments they work in, and they will likely keep the same thought patterns they have while working. One of the major reasons to host these conferences is to give everyone a break from their day-to-day work lives so that they can think of interesting, creative ideas that may help the company succeed. By hosting a conference off site, this productive, creative mindset can be fostered.

Productive Business Conference
Photo Credit: szeke

Better logistics

Off-site locations that are designed to host conferences will be easier to work with that locations designed for another purpose. Often, extensive preparations are necessary for running the meetings and seminars that these conferences typically run. By using dedicated facilities, the logistics will be far easier to handle. In addition, companies with employees who travel from elsewhere may have an easier time securing lodging for everyone who will be attending.

Potentially lower costs

Renting a space for a conference costs money, but it may end up being cheaper than using company-owner property. Extensive renovation might be necessary to convert a building into one suitable for a conference, and the cost of renting stages, seats and audio equipment can add up quickly. Conference centers are designed for hosting these activities, so it may be possible to save money by renting a dedicated space. Those who think that they can save money by using their own facilities might be surprised at the overall cost analysis.

Everyone deserves a break

Part of the purpose of conferences is to give everyone a well-earned break. Employees on all levels deserve some relaxation, and these conferences often provide a great excuse to get out and enjoy a particular area. Although these conferences are meant to be productive, they are also used to recharge employees and give them a place to unwind a bit. Employees may feel cheated if their conference is held in a company-owned space.

Off-site conferences have been a staple of business for decades, and they have become even more popular in recent years. By taking advantage of the excitement and productivity that these conferences can engender, businesses can use these annual conferences as a valuable tool for streamlining operations and preparing for a great year.

Author Bio

Sarah is an events manager at Deckhouse Woolwich Restaurant in Sydney, Australia. Sarah helps corporate clients and business plan and host events and meetings, and often finds the most productive sessions are those held off-site and away from the office for a fresh perspective in a productive atmosphere.